How to Comply With E-Verify Requirements

712fv2lM04L.pngby Jennifer Grady, Esq.

On November 2, 2016, the U.S. Department of Justice increased monetary penalties substantially for employers who knowingly employ an unauthorized worker. Under the Immigration Reform and Control Act of 1986 (IRCA), it is unlawful for an employer to hire or continue to employ a person knowing that the person is not authorized to work in the United States. This law requires that employers verify employment eligibility of all employees by completing a Form I-9.  Failure to comply with these rules subjects employers to substantial penalties. Continue reading

IRS Mileage Reimbursement Rates Decrease in 2017

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© Jennifer Grady

Beginning January 1, 2017, the standard mileage rates designated by the Internal Revenue Service (IRS) are the following:

  1. 53.5 cents per mile for the use of a car, van, pickup or panel truck for business miles driven (down from 54 cents in 2016).
  2. 17 cents per mile driven for medical or moving purposes (down from 19 cents in 2016).
  3. 14 cents per mile driven in service of charitable organizations (unchanged).

The standard mileage rate for business is based on an annual study of the fixed and variable costs of operating an automobile. The rate for medical and moving purposes is based on the variable costs. Continue reading

Online filing with the EDD will be mandatory for Companies with 10+ Employees in 2017

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Beginning Sunday, January 1, 2017, employers with 10 or more employees will be required to electronically submit employment tax returns, wage reports, and payroll tax deposits to the Employment Development Department (EDD). Employees with fewer than 10 employees will be subject to this requirement beginning January 1, 2018.

This mandate also applies to out-of-state employers who report payroll taxes to the EDD.

The e-file and e-pay mandate requires the following returns, reports, and payments to be electronically submitted: Continue reading

Increased Minimum Wage for Employers with 26+ Employees Starting Jan 1, 2017

fee-increaseThe California minimum wage law has been modified so that the wages will gradually increase to $15.00 per hour by 2022.

For the first time, the increases are grouped by employer size.  Employers with 26 or more employees will need to increase the minimum wage from $10.00 per hour to $10.50 per hour on January 1, 2017.  Employers with 25 or fewer employees will have another year until the minimum wage increases by fifty cents for their employees.

The schedule for the California minimum wage increases for large employers is as follows: Continue reading

New I-9 Form Must be Used by Jan 21, 2017

I-9The United States Citizenship and Immigration Service (USCIS) announced that an updated Form I-9 has been approved. While the current form had a revision date of 03/08/2013 N and expired in March this year, is is acceptable for continued use until January 17, 2017.

On August 25, 2016, the Office of Management and Budget (OMB) approved a revised Form I-9, Employment Eligibility Verification. USCIS must publish a revised form by November 22, 2016. After January 21, 2017, all previous versions of Form I-9 will be invalid. Make sure you are always using the most current, acceptable version of the Form I-9, and ensure that the I-9 is completed by all new employees within three days of hire.

For more information on self-audits and other Form I-9 issues, see the “Handbook for Employers” https://www.uscis.gov/sites/default/files/files/form/m-274.pdf issued by USCIS. Find the latest version of the I-9 form here.

JGrady Firm-Logo-2016The Grady Firm, P.C. attorneys specialize in helping businesses grow and succeed through employment, business, and immigration law advising for clients in California.  They help perform personnel audits, train employers on employment law compliance, provide on-demand legal analysis for hiring and firing questions, and provide leadership and sexual harassment training in English and Spanish.

To learn more about ensuring your business is compliant with state and local laws, schedule a complimentary 15-minute consultation with The Grady Firm’s attorneys; call +1 (323) 450-9010; or fill out a Contact Request Form.

*This article is for informational purposes only, and does not constitute legal advice or create an attorney-client relationship. This article does not make any guarantees as to the outcome of a particular matter, as each matter has its own set of circumstances and must be evaluated individually by a licensed attorney.